Oral Presentation Instructions


All oral sessions will take place at the Oregon Convention Center. Presentations must be submitted in advance to the staff in the Speaker Preparation Room.


Each Contributed Oral is permitted 15 minutes. You should arrange your talk so that your presentation lasts 12-13 minutes, with 2-3 minutes available for questions.  Each Invited Oral is permitted 30 minutes. You should plan for 25 minutes for the presentation and 5 minutes for questions.


You are expected to notify the session chair of your presence just before the start of the session so that he/she knows you are present.  There will be no rearrangement of papers within an oral session to accommodate absences or cancellations, so the time you have been assigned within the oral session is fixed.


If a scheduled presentation is not presented during its scheduled time, the paper written from this presentation will not be considered for publication in the IEEE Transactions on Applied Superconductivity from the ASC 2012.

If you need to make changes or withdraw your presentation from the program BEFORE the Conference, please submit your request via e-mail to the ASC 2012 Conference Administrator. Please be sure to include your assigned abstract control number as well as your program id number (e.g. 1EC-07, 2LA-05, 3MA-06 etc.) on any correspondence.
If you need to make changes or withdraw your presentation from the program ON-SITE at the Conference, please advise the staff in the Publication Office.
All oral presenters are required to submit an electronic version of their presentation at least one day prior to their presentation on-site at the Conference.  Presentations must be submitted in Microsoft Power Point 2003, 2007, 2010 or PDF format and must be turned into the Speaker Preparation Room.  For compatibility reasons, it is strongly recommended that presenters use common use True Type fonts in their Power Point presentations.  Acceptable media include CD and USB flashdrive.  All presentations will be scanned for viruses and loaded on the appropriate computer for the following day’s presentations.
The ASC 2012 will offer computerized projection facilities for oral presentations.  Please read the following carefully to acquaint yourself with the specific procedures for the ASC 2012.
All session rooms will be equipped with a LCD projector, computer, microphones and a screen. Presenters are required to submit their Power Point presentation to the Speaker Prep Room the day prior to their presentation.  These files are then reviewed and loaded onto the computers in the session rooms.  Presenters are not allowed to make changes to the file that has been submitted, nor are they allowed to use their own personal laptops.  The laptops in the oral session rooms are not equipped to accommodate audio sound.
Macintosh computers will NOT be available in any of the session rooms. Authors using a Macintosh must ensure their presentations operate correctly in the PC environment.
Authors are strongly encouraged to:

♦ embed fonts to ensure that characters display properly,

♦ bring a duplicate copy of their presentation in electronic format,

♦ ensure that all font sizes are large enough to be read from the back of the room,

♦ ensure that line widths are thick enough to be seen from the back of the room,

♦ and ensure that color choices provide high contrast.


The Speaker Preparation Room will be located in Room A103-104 of the OCC.  The hours of operation during the conference will be as follows:  

                  Sunday October 7 9:00 AM – 7:30 PM
         Monday October 8 7:00 AM – 7:00 PM
      Tuesday October 9 7:00 AM – 7:00 PM
      Wednesday October 10 7:00 AM – 7:00 PM
      Thursday October 11 7:00 AM – 7:00 PM
      Friday October 12 7:00 AM – 10:00 AM


Oral presentations must be submitted one day prior to its scheduled presentation.