Instructions to Authors: Oral Instructions
All oral sessions will take place at the Hyatt Regency Chicago on the Gold Level of the East Tower.
Each Contributed Oral is permitted 15 minutes. You should arrange your talk so that your presentation lasts 12-13 minutes, with 2-3 minutes available for questions. Each Invited Oral is permitted 30 minutes. You should plan for 25 minutes for the presentation and 5 minutes for questions. You are expected to notify the session chair of your presence just before the start of the session so that he/she knows you are present. There will be no rearrangement of papers within an oral session to accommodate absences or cancellations, so the time you have been assigned within the oral session is fixed.
If a scheduled presentation is not presented during its scheduled time, the paper written from this presentation will not be published as part of the IEEE Transactions on Applied Superconductivity from the ASC 2008.
If you need to make changes or withdraw your abstract from the program BEFORE the conference, please contact Annett D'Antonio via e-mail at: email@example.com. Please be sure to include your paper id number (e.g. 1EAP09, 1LY09, etc.) on any correspondence.
If you need to make changes or withdraw your presentation from the program ON-SITE at the conference, please advise the staff in the Publications Room.
All oral presenters are required to submit an electronic version of their presentation at least one day prior to their presentation on-site at the conference in Chicago (see schedule below). Presentations must be submitted in Microsoft Power Point 2003 or 2007 or PDF format and should be turned in at the Speaker Preparation Room which is located in Grand Suite 3 on the Gold Level of the East Tower in the Hyatt Regency Hotel (see schedule below). For compatibility reasons, It is strongly recommended that presenters use common use commons True Type fonts in their Power Point presentations. Acceptable media include CD and USB flashdrive. All presentations will be scanned for any viruses and subsequently loaded on the appropriate computer for the following day's presentations.
The ASC 2008 will offer computerized projection facilities for oral presentations. Please read the following carefully to acquaint yourself with the specific procedures being adopted for the ASC 2008 in Chicago, Illinois.
All session rooms will be equipped with an LCD projector, a computer, microphones and a screen. Presenters are required to submit a Power Point copy of their presentation to the Speaker Prep Room (Grand Suite 3) the day prior to their presentation. These files are then reviewed and loaded onto the computers in the session rooms. Presenters are not allowed to make changes to the file that has been submitted, nor are they allowed to use their own personal laptops. The laptops in all oral session rooms are not equipped to accommodate audio sound.
Macintosh computers will NOT be available in any of the session rooms. Authors using a Macintosh must ensure their presentations operate correctly in the PC environment.
Authors are strongly encouraged to bring a duplicate copy of their presentation in the form of transparencies. You may also want to bring an additional electronic copy for added security against unanticipated software/hardware anomalies.
The Speaker Prep Room is located in Grand Suite 3 on the Gold Level of the East Tower in the Hyatt Hotel.
The Speaker Prep Room will be open according to the following schedule:
| Sunday, August 17 ||8:00am - 8:00pm |
|Monday, August 18 ||7:00am - 8:00pm |
|Tuesday, August 19 ||7:00am - 7:00pm |
|Wednesday, August 20 ||7:00am - 7:00pm |
|Thursday, August 21 ||7:00am - 7:00pm |
|Friday, August 22 ||7:00am - 12:00pm |